2017 Construction Expo and Goods and Services Business Development Matchmaker Frequently Asked Questions (FAQ)

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2017 Construction Expo and Goods and Services Business Development Matchmaker

Frequently Asked Questions (FAQ)

 

Date/Times/Location

The 2017 Construction Expo and Goods and Services Business Development Matchmaker is being held on Tuesday, October 3, 2017 at the Saint Paul RiverCentre located at 175 West Kellogg Blvd., Saint Paul, MN 55102.

We encourage all exhibitors to set up their exhibit space on Monday, October 2, 2017 betwen 12:30pm and 4:30 pm. Otherwise, the exhibit hall will open at 7:00 am on Tuesday, October 3, 2017 for exhibitor set up.

Doors will open at 8:00 for continental breakfast and networking.  Exhibit area will open at 9:00 am after opening remarks.  Matchmaking appointments will begin promptly at 10:00 am and end promptly 10 minutes later. Matchmaker appointments will be confirmed by September 25, 2017.

The Awards Luncheon will begin at 12:00 pm and end at 1:30pm.  The second session of matchmaking appointments will begin at 1:50 pm and end at 3:00 pm.   The event will end at 4:00 pm.

Registration

Question:         I am a WMDBE/SBE, is there a discount available?

Answer:           If you are registering without a booth you can purchase

·         Full Registration is $75 which includes Matchmaker Appointments, Lunch and access to Expo Exhibit Area; or

·         General Registration is $55 which includes Continental Breakfast, access to exhibit area, and Matchmaker appointments.

Question:         I am not going to exhibit or sponsor, how do I register as an attendee including multiple individuals at once?

Answer:           General and Full registrations options must be completed for each individual attending.  Complete a registration form for each of your attendees as an individual and unique transaction. 

Sponsorship

Question:         How do I register my group if I am a Sponsor?

Answer:           There is an option for Sponsors to enter up to 10 additional teammates who will be joining them at the event.  Please look for the Teammate Information section of the Registration form. 

 

Exhibit Booths

Question:        How do I register for a booth?

Answer:          You can register for a booth online at diversity.umn.edu/bced.  A link to the registration form can be found on the home page. Sponsorship levels are:

·         Platinum Sponsorship ($5,050); 8' x 10' booth, Continental Breakfast, 10 registrations including 10 tickets to the awards luncheon, full page prominent color and placement on sponsors banner.   

·         Gold Sponsorship ($2,525); 8' x 10' booth, full page color ad, Continental Breakfast, 4 registrations including 4 tickets to the awards luncheon.   

·         Silver Sponsorship ($1,010); 8' x 10' booth, Continental Breakfast, ½ page color ad, 2 registrations including 2 tickets to the awards luncheon.  

·         Maroon Sponsor ($505);8' x 10' booth, Continental Breakfast, and 2 registrations including 2 tickets to the awards luncheon.

·         Government, Nonprofits, Educational Institutions ($255): 8' x 10' booth, Continental Breakfast, and 1 lunch ticket.

·         Gopher Sponsor Level ($255): which is reserved for certified WMDBE’s and SBE’s. 8 x 10' booth, Continental Breakfast, 1 registration and 1 ticket to the awards luncheon.

Question:        I am a WMDBE/SBE, is there a discount available?

Answer:          There is special pricing of $255 available at the Gopher Sponsor level for certified WMDBE’s and SBE’s.

Luncheon

Question:        Can I purchase lunch tickets by themselves?

Answer:          During the registration process you are able to purchase either a table or tickets for the AIR Awards Luncheon only in the Fees section.  There is also an option to purchase additional tickets for the awards luncheon along with your registration for the event.  All additional AIR Awards Luncheon tickets are $50. 

Matchmaker:

Question:        How do I register for matchmaker appointment?

Answer:          During the registration process you will be asked to choose  matchmaker timeslots.  Please select the category which best fits your industry or area of interest.  There is a maximum of one (1) registrant per timeslot.  However, your company can bring as many event registered attendees to your matchmaking appointments.

Question:        How many matchmaker appointment am I allowed per registration?

Answer:          There are seven (7) matchmaking appointment available for each category (10:00 am – 10:10 am; 10: 20 am – 10:30 am; 10: 40 am – 10:50 am; 1:50 pm – 2:00 pm; 2:10 pm -2:20 pm; 2:30pm -2:40pm; 2:50pm -3:00 pm)  Note:  only schedule one time slot per category.                                                                                                                                                                                                                                                                                                                                                                                                                                                        

Example:        Each individual registrant can register for as many appointments as are applicable to their organization.  Registrants cannot register for conflicting appointment.  For example an individual cannot register for a 10:20 am appointment in Advertising; Novelties and a 10:20 am appointment in Athletics & Exercising Equipment.  These appointments would be in conflict as they occur at the same time.

Question:        Can I register for conflicting appointment?

Answer:          No, please see the example above.

Question:        What should I do if all of the appointment for my category are full?

Answer:          A Waitlist is located at the bottom of the matchmaker registration section.  Please select the category for which you would like to be added to the waitlist.  You will be contacted no later than September 25, 2017 if we are able to accommodate your request.  Please understand we may not be able to accommodate all matchmaker requests

Question:        Who should I contact if I cannot find a category that fits my industry?

Answer:          Please contact Sharon Banks at banks016@umn.edu for construction related questions and Robert Harper at harpe261@umn.edu for goods & services related questions.

Question:        What are the benefits of participating in the Matchmaker?

Answer:          A Matchmaker appointment gives you as a business professional the opportunity to sit down face to face with the purchasing decision makers at the University of Minnesota for your particular industry.   It allows you to introduce yourself and your company, discuss pricing and identify potential partnerships.

Question:        What happens during a matchmaker appointment?

Answer:          A matchmaker appointment is a 10 minute one-on-one meeting with a University of Minnesota procurement specialist, construction manager or prime business contract holder.  It is an opportunity to present your company, product or service.  The matchmaker appointments are uninterrupted, private conversation with a decision maker. 

Question:        What should I bring to the Matchmaker?

Answer:          Please bring a copy of your company’s capability statement, your business card, other industry appropriate materials and references that support your experience.

Question:        Who are the Matchmaker Meetings with?

Answer:          University of Minnesota procurement specialists, construction project managers, end-users, Prime Contractors and University community stakeholders. Matchmaker meetings will be confirmed via email on or before September 25, 2017.

*Please understand we may not be able to accommodate all matchmaker requests.
 

Program Ads

Ads are included in the platinum, gold and silver sponsorship packages. However, anyone interested in advertising in the event program can complete the ad section of the registration form.

Full page color 8 ½ x 11 ads range from $250 for WMDBE’s and $500 for Prime Contractors and Corporate Partners.

Half page color 8 ½ X 5 ½ ads range from $125 for WMDBE’s and $250 for Prime Contractors and Corporate Partners.

To allow adequate time to produce a quality program, we must receive your print advertisement on or before September 18, 2017.

Question:        What are the specifications for the print ad?

Answer:          Full Page ads are 8 1/2 “ x 11” and must be submitted in jpeg format

                        Half Page ads are 8 ½” x 5 1/2” and must be submitted in jpeg format

                        All ads must be submitted via email.

Question:        What is the deadline for purchase of an ad?

Answer:          Ads must be submitted on or before September 18, 2017 before 5:00 p.m. 
 

Payment and Fees:

Question:        What are the payment options?

Answer:          At this time we only accept credit card payments through Constant Contact (Visa, MasterCard and American Express).

Question:        Is there a Processing Fee?

Answer:          Yes, the Processing Fee is already built into the registration cost.
 

General:

Question:        I need special accommodations, who should I contact?

Answer:          Please contact our office at bced@umn.edu with a list of your required accommodations either dietary or access related.

Question:        Can I add additional items once my transition is complete?

Answer:          No, once a transition is closed we are unable to reopen it.  Each transaction is unique.  To register another attendee please create a new transaction using the website. 
 

Misc

Question:        Who will be attending the Expo/Matchmaker?

Answer:          The trade floor will be occupied by construction and design firms, professional service firms, product manufacturers and distributors, and other local area small business.  The Construction Expo & Goods and Services Matchmaker is not only a place to connect with University of Minnesota purchasing professional but is also a Business to Business (BtoB) networking event.  

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