Captioning Guidelines for Colleagues

Working with a C-Print Captionist in the Workplace

Before a meeting or event with real-time captioning – what you should know

  • The C-Print Captionist(s) will arrive early to the location in order to set-up equipment.
  • The equipment includes two laptops, a computer stand and possibly power cords.
  • The C-Print Captionist may need to be situated close to an outlet.

Please provide the C-Print Captionist with any informational materials related to the assignment, as soon as it is available. This includes:

  • Handouts (eg: meeting agenda, presentation slides, etc.)
  • Common acronyms used
  • Names of other attendees

This allows the C-Print Captionist a chance to prepare and convey accurate information.

If a video is going to be shown, please check to see the media is captioned and have the captions turned on for the viewing. SEE MEDIA CAPTIONING document, for more information.

Communication with real-time captioning

Communicate directly with the colleague who is Deaf or hard of hearing.

C-Print Captionists will type auditory information to be read on a computer, including:

  • Identifying speakers
  • The dialogue (what you and others say)
  • Descriptions of environmental sounds (e.g. music, alarms, cell phones ringing)

A C-Print Captionist can only accommodate one speaker at a time. Captioning works best if you:

  • Encourage the group to follow turn-taking rules.
  • Face the group and minimizes movement across a large area.
  • Encourage others to speak clearly.

The C-Print Captionist typically does not type what the person who is Deaf or hard of hearing says.

Understand the C-Print Captionist’ role

While working the C-Print Captionist is a neutral communication facilitator and cannot serve as a participant.

The created transcript may be given to the person who is Deaf or hard of hearing, following the captioning assignment.

The C-Print Captionist will follow the C-Print Code of Ethics.