Testing Information for Instructors

Students who are eligible for accommodations through the Disability Resource Center will receive an accommodation letter from an access consultant. Each student is expected to deliver this accommodation letter to each instructor.

If your student has exam accommodations, you and your student should discuss testing arrangements. Whenever possible, students should take their exams within the department. Read on to learn about what is expected of instructors.  Listing of testing materials available in the Disability Resource Center.

Syllabus Statement

Instructors are encouraged to include a statement in their syllabus outlining their rules for exams. The Testing Center encourages instructors to include a statement clarifying:

  1. To whom the student should send their accommodation letter
  2. Where the student should plan to take their exams, and how and where they should schedule.
  3. Exam information, such as duration, materials allowed, and if they're allowed to keep the exam.

Example Syllabus Statement

If you have exam accommodations through the Disability Resource Center, email me a copy of your accommodation letter as soon as possible.

If I am unable to provide exam accommodations in the department, you will need to schedule them through and take them at the Disability Resource Center Testing Center.

The Testing Center requires 1 weeks notice. To schedule your exams via their system, go to https://diversity.umn.edu/disability/testing and click on "Schedule Exams". Include the following information:

  • Instructor First and Last name: (Decide who you want the main contact to be. If it is other than yourself or if it varies, please specify who the contact is for each exam.)
  • Instructor Phone:
  • Instructor Email:
  • Exam Date(s): (List each date)
  • Exam start time:
  • Amount of time for the class: (All exams are 50 minutes in length. The Final, which takes place on 5/11 at 8:30 is 2 hours long. Students who test in the Testing Center will be allowed to keep the hard copy of the exam if they finish after 9:45.)
  • The materials allowed for exams are: (Scientific calculator, 1 8.5x11 sheet notes.)

Testing in the Academic Department (preferred)

There are several benefits for accommodating a student in your own department:

  • Better communication between student and instructor
  • Student is able to get questions answered faster
  • Fewer correspondence needed to set up a test, and
  • Instructors get the exams back immediately

Finding a Testing Space

The Office of Classroom Management is an excellent resource for finding open space. You can search by Classroom or Department room.

Setting up a Testing Space

If you decide to have the student test in or near the department or main classroom, here are some things that should be considered or that you will need

  • Clock (be sure the clock and class clock are close to the same time) or a Timer
  • Extra exam resources (scratch paper, etc)
  • A proctor or someone who can check in on the student
  • A way the student can reach you if they have questions
  • A place to store the students backpack/materials they shouldn't have access to during the exam

If you have questions about how to assist a student with exam accommodation, feel free to call us at (612) 624-1666 or email drctest@umn.edu.

Testing in the DRC Testing Center

If testing in the department is not an option, arrangements can be made for the student to test in our center.

Instructor Responsibilities

  • Provide accurate exam dates and details
  • Check e-mail regularly
  • Send the exam to the DRC Testing Center
  • Provide return method for Completed Exams

Completed Exams

You can receive the completed exam back in 1 of 3 ways:

  • Courier: This is the default return method. Our courier service runs twice daily leaving our office between: 9am-10am and 1:00pm-2:00pm during Fall and Spring semester. Delivery times may vary during summer sessions. 
  • We will return the exam to your department office.  A signature is required for all delivered exams. 
  • E-mail: We will scan in the exam and return it to you in PDF format.
  • Pick-up: You or a staff member can come to DRC and pick up the exam

Exam Scheduling

Students are expected to schedule their exams at least 1 week in advance using the online system.

To ensure accurate information, please assist your student in entering the correct exam information. We ask the student to enter in the following information:

  • Instructor Contact information (First & last name, phone, email)
  • An optional second contact (a department receptionist, a TA, etc)
  • Amount of time the class will receive for each exam and quiz.
  • Materials allowed for the class for each exam and quiz.

Having this information correct from the start cuts down on errors later during exam time.

Sending the Exam to the Testing Center

About 6 days before the exam, you will receive an “Exam Needed” email from the DRC Testing Center requesting a copy of the exam. Please review the exam information listed in the email. Notify us of any incorrect information.

Note that if a student schedules late, you may receive less notice.

We prefer that you reply to the drctest@umn.edu request with the exam attached. However, if you prefer to drop off a hard copy, please deliver it to McNamara Alumni Center, Suite 180.

All exams will be printed double-sided unless otherwise specified.

Instructors are responsible for providing the DRC Testing Center (and students) exam information such as

  • Duration of exam
  • Materials allowed
  • And if they can be contacted during the exam

If testing in the department is not an option, arrangements can be made for the student to test in our center.

Instructor Responsibilities

  • Provide accurate exam dates and details
  • Check e-mail regularly
  • Send the exam to the DS Testing Center
  • Provide return method for Completed Exams

Scantrons

The Testing Center orders its Scantrons from the Office of Measurement Services. We have 5 standard scantrons (shown below). If you or your department needs a different type of scantron, you will need to send them over to our department.

5-Item Answer:

Scantron 5 item no 401
Scantron 5 item no 401
Scantron 5 item no 402
Scantron 5 item no 402
Scantron lg X500 5 item
Scantron lg X500 5 item
Scantron 5 item half sheet blue
Scantron 5 item half sheet blue

10-Item Answer

Scantron lg 10 item no 507
Scantron lg 10 item no 507
Scantron lg X500 10 item
Scantron lg X500 10 item

Blue Books

The Testing Center orders its Blue books from the U's Bookstore. We have 8-page blue books in stock. If you need students to use a different type of book, you will need to provide us with the correct one by delivering them to our office.

Blue Book

Completed Exams

You can receive the completed exam back in 1 of 3 ways:

  • Courier: This is the default return method. Our courier service runs twice daily: 10am-1pm and 2:30pm-4:30pm. We will return the exam to your department office, as someone must sign for the exam.
  • E-mail: We will scan in the exam and return it to you in PDF format.
  • Pick-up: You or a staff member can come to DS and pick up the exam

Exam Scheduling

Students are expected to schedule their exams at least 1 week in advance using the online system.

To ensure accurate information, please assist your student in entering the correct exam information. We ask the student to enter in the following information:

  • Instructor Contact information (First & last name, phone, email)
  • An optional second contact (a department receptionist, a TA, etc)
  • Amount of time the class will receive for each exam and quiz.
  • Materials allowed for the class for each exam and quiz.

Having this information correct from the start cuts down on errors later during exam time.

Sending the Exam to the Testing Center

About 6 days before the exam, you will receive an “Exam Needed” email from DS Testing Center requesting a copy of the exam. Please review the exam information listed in the email. Notify us of any incorrect information.

Note that if a student schedules late, you may receive less notice.

We prefer that you reply to the dstest@umn.edu request with the exam attached. However, if you prefer to drop off a hard copy, please deliver it to McNamara Alumni Center, Suite 180.

As a last resort, our fax number is (612) 626-9654.

All exams will be printed double-sided unless otherwise specified.

Instructors are responsible for providing the DS Testing Center (and students) exam information such as

  • Duration of exam
  • Materials allowed
  • And if they can be contacted during the exam